USCIS I-9 2019-2023 Fill and Sign Printable Template Online

International employees on F-1 (student), H-1B (specialty occupation), or J-1 (exchange visitor) visas must have their I-9 reverified each time their visa has expired with a new work authorization permit (renewed visa with work authorization, EAD, Permanent Residence Card, etc.). List B documentation shows identity only and List C documentation shows employment authorization only. If an employee presents acceptable List B and List C documentation, do not ask them to present List A documentation. If you previously completed Supplement B, or if the version of the form you used for a previous verification is no longer valid, you must complete Supplement B of a new Form I-9 using the most current version and attach it to the previously completed Form I-9.

The employer must complete Section 2 within three days of the employee’s starting date at work.[2] The employer is responsible for ensuring that the forms are completed properly and in a timely manner. You are not required to have a contract or other specific agreement with your authorized representative for Form I-9 purposes. If you choose to use a notary public as an authorized representative, that person is not acting in the capacity of a notary.

An Overview of Key Changes with the New I-9 Forms for 2017

The form is used to verify the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must properly complete the Form I-9 for each person they hire for employment in the U.S., including both citizens and noncitizens. New hires and employers, or their new i 9 forms for 2017 authorized representatives, must complete the form. Employers must retain the completed forms for a designated period and make them available for inspection when called to do so. Use Form I-9 to verify the identity and employment authorization of individuals hired for employment in the United States.

• Every employee hired after November 6, 1986 must complete an I-9 form at the time of hire.
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• Employers must retain all completed pages of Form I-9 for a designated period and make them available for inspection by authorized government officers.
• Form I-9 is used for verifying the identity and employment authorization of people hired for employment in the United States.
• This section may also be used if the employee is rehired within 3 years of the date of the initial completion of the form and to document a name change if Section 3 is otherwise completed.

An authorized representative can be any member of the general public (see exception regarding employees below), personnel officer, foreman, agent, or notary public where permissible. Your authorized representative must perform all your duties, including reviewing the employee’s completed Section 1, either physically or remotely. You are liable for any violations in connection with the form or the verification process, including any violations of the employer sanctions laws, committed by the authorized representative you designate.

Using Authorized Representatives

Citizenship and Immigration Services will publish a revised version of Form I-9, Employment Eligibility Verification (PDF, 477.5 KB). Among the improvements to the form is a checkbox employers enrolled in E-Verify can use to indicate they remotely examined identity and employment authorization documents under an alternative procedure authorized by the Department https://www.bookstime.com/articles/zoho-books of Homeland Security (DHS) described below. The purpose of an I-9 Form is to verify the employment eligibility of workers hired at US-based businesses. The I-9 Form validates an employee’s identity and confirms that the worker is legally eligible to work in the United States. Every employee must fill out an I-9 Form, whether or not they’re a U.S. citizen.

This person must perform the same required actions to complete the verification process on your behalf as any other authorized representative, including signatures. When acting as an authorized representative, a notary public should not provide a notary seal on Form I-9. The Federal Register document provides an alternative for certain employers to remotely examine Form I-9 documents, instead of the current requirement to examine documents in-person. The employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and to relate to the employee and record the document information on the Form I-9. Therefore, employees cannot complete, update, or make corrections to Section 2 (or 3) for themselves or attest to the authenticity of the documentation they present.